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Sales and Use Tax

Explore the nuances of NC State’s sales tax obligations and the circumstance under which it is exempt.

Sales and Use Tax

Sales tax in North Carolina is considered a privilege tax on retailers’ net taxable sales or gross receipts from retail sales of tangible personal property, or the lease/rental of such property.  The tax is intended to be passed on to the purchaser of the taxable item and borne by the purchaser rather than the retailer.  It is the responsibility of the retailer to act as the trustee and collect the tax on transactions and remit the tax to the state.

North Carolina State University is considered the retailer in several areas and must charge sales tax on tangible personal property when these items are sold, remitting the tax to the State when due.   Departments that sell tangible personal property to non-State agencies must collect tax and remit to the North Carolina Department of Revenue using form E-500.

In 2003, North Carolina’s Legislature passed Senate Bill 100 (Session Law 2003-431) [see pg. 1,351]  that exempted the University from paying sales tax on tangible personal property.  This bill was enacted to promote efficiency in State Government by allowing for an exemption rather than a refund.  General Statute § 105-164.13(52) states that the University is exempt as long as all of the following conditions are met:

a)      The items are purchased by a State Agency for its own use.
b)      The items are purchased pursuant to a valid purchase order issued by the State agency that contains the exemption number of the agency and a description of the property purchased, or the items purchased are paid for with a State-issued check, electronic deposit, credit card, procurement card, or credit account for the State agency.
c)       For all purchases other than by an agency-issued purchase order, the agency must provide to or have on file with the retailer the agency’s exemption number.

NCSU Sales and Use Tax Guide

Sales Tax Exemption Questions and Answers

NCSU Controller’s Office Vendor Sales Tax Exemption Letter

Tax Exempt Company List

Some companies provide their own tax exempt number.  In order to process a tax exempt sale, NCSU needs to provide both the University tax exempt number, and the specific tax exempt number of the business.  The list of vendors that have their own tax exempt number are below.

Food Lion
Lowe’s Hardware:  078600007
Staples:  3903338600
Wal-Mart:  1033560
Home Depot:  1204023320
Dollar General Sales Tax Exemption
Office Depot/Office Max Tax Exemption

State Sales and Use Tax Exemption Certificates

NC State University has the following states’ exemptions for sales and use tax:

STATEState Exemption CertificateGeneral Purchases & ServicesLodging (Occupancy Tax)Destination vs. OriginExpiration Date
AlabamaCertificateExemptTaxableDestination10/31/2022
AlaskaN/ANo State Sales TaxTaxableNo State Sales TaxN/A
ArizonaNo ExemptionTaxableTaxableOrigin
ArkansasNo ExemptionTaxableTaxableDestination
CaliforniaNo ExemptionTaxableTaxableOrigin*
ColoradoDirectiveExemptTaxableDestinationN/A
ConnecticutNo ExemptionTaxableTaxableDestination
DelawareN/ANo State Sales TaxTaxableNo State Sales TaxN/A
FloridaCertificateExemptTaxableDestination09/30/2026
GeorgiaNo ExemptionTaxableTaxableDestination
HawaiiN/ANo State Sales TaxTaxableNo State Sales TaxN/A
IdahoNo ExemptionTaxableTaxableDestination
IllinoisCertificateExemptTaxableOrigin01/01/2026
IndianaNo ExemptionTaxableTaxableDestination
IowaNo ExemptionTaxableTaxableDestination
KansasCertificateExemptTaxableDestination10/01/2024
KentuckyCertificateExemptTaxableDestinationN/A
LouisianaNo ExemptionTaxableTaxableDestination
MaineCertificateExemptTaxableDestinationN/A
MarylandNo ExemptionTaxableTaxableDestination
MassachusettsNo ExemptionTaxableTaxableDestination
MichiganNo ExemptionTaxableTaxableDestination
MinnesotaCertificateExemptTaxableDestination
MississippiNo ExemptionTaxableTaxableOrigin
MissouriNo ExemptionTaxableTaxableOrigin
MontanaN/ANo State Sales TaxTaxableNo State Sales TaxN/A
NebraskaNo ExemptionTaxableTaxableDestination
NevadaNo ExemptionTaxableTaxableDestination
New HampshireN/ANo State Sales TaxTaxableN/AN/A
New Jersey**No ExemptionTaxableTaxableDestination
New MexicoNo ExemptionTaxableTaxableDestination
New York**No ExemptionTaxableTaxableDestination
North CarolinaCertificateExemptTaxableDestination
North DakotaNo ExemptionTaxableTaxableDestination
OhioCertificateExemptTaxableOrigin
OklahomaNo ExemptionTaxableTaxableDestination
OregonN/ANo State Sales TaxTaxableN/AN/A
PennsylvaniaNo ExemptionTaxableTaxableOrigin
Rhode IslandNo ExemptionTaxableTaxableDestination
South CarolinaNo ExemptionTaxableTaxableDestination
South DakotaNo ExemptionTaxableTaxableDestination
TennesseeNo ExemptionTaxableTaxableOrigin
TexasCertificateExemptTaxableOriginNo Expiration Date
UtahNo ExemptionTaxableTaxableOrigin
VermontNo ExemptionTaxableTaxableDestination
VirginiaNo ExemptionTaxableTaxableOrigin
WashingtonNo ExemptionTaxableTaxableDestination
West Virginia***No ExemptionTaxableTaxableDestination
Wisconsin***No ExemptionTaxableTaxableDestination
WyomingNo ExemptionTaxableTaxableDestination

Destination vs. Origin State:

  • Origin based states, collect sales tax based on where the seller is located.
  • Destination based states, collect sales tax based off where the buyer is located (the destination of the sale).

* Modified origin state where state, county, and city taxes are based on the origin, but district taxes are based on the destination.
** Does not provide tax exemptions to other state’s political subdivisions.
*** Only provides exemptions to states that reciprocate sales and use tax exemptions. North Carolina does not reciprocate.