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Updates

Get the latest updates from the University Controller's Office and learn about changes to guidelines, policies, procedures and rates.

Travel Mileage Rate Change

Effective July 1, 2022, the Office of State Budget and Management (OSBM) increased the mileage reimbursement rate for official university business from 58.5 cents to 62.5 cents per mile for the final six months of 2022 in recognition of recent gasoline price increases.

Mileage reimbursement rates for employees using courtesy/lease vehicles in accordance with Board of Trustees Policy 05.15.03 “Non-Salary and Deferred Compensation” will be 22 cents per mile for employees authorized in section 4.4.1 and 36.5 cents per mile for employees authorized in section 4.4.2.

These changes will be updated in the Travel Center in Financials and The Travel Manual on the Controller’s office website.

If you have any questions, please contact Kim Kelley at khkelley@ncsu.edu or Terressa Yeakle Best at tryeakle@ncsu.edu .

Travel Mileage Rate Change

Effective January 1, 2022, the Office of State Budget and Management (OSBM) increased the mileage reimbursement rate for official university business from 56 cents to 58.50 cents per mile.

Mileage reimbursement rates for employees using courtesy/lease vehicles in accordance with Board of Trustees Policy 05.15.03 “Non-Salary and Deferred Compensation” will be 18 cents per mile for employees authorized in section 4.4.1 and 32.50 cents per mile for employees authorized in section 4.4.2.

These changes will be updated in the Travel Center in Financials and The Travel Manual on the Controller’s office website.

If you have any questions, please contact Kim Kelley at khkelley@ncsu.edu or Terressa Yeakle Best at tryeakle@ncsu.edu.

Updated Spending Guidelines

Updated Spending Guidelines are now available. If you have any questions, please contact Lori Johnson at lajohnso@ncsu.edu.

Travel Subsistence Rate Revision Effective July 1, 2021

Effective July 1, 2021, total subsistence reimbursement rates will be increased by approximately 5.0% for both in-state expenses and out-of-state expenses. The new subsistence rates will be effective for both years of the 2021-23 biennium. A revision to the The Travel Manual  has been made to reflect this change.   The Travel Center, for authorization and reimbursement processing, has been updated too.

Introducing the New PO Invoice Upload Feature

The PO Invoice Upload feature in the Financial System has been developed to offer departments the ability to deliver documents to the Accounts Payable PO Processing Unit in a secure and efficient manner.

For group introduction training, please contact Andrea Turner, PO Invoice Processing Manager, at alturne5@ncsu.edu.

Training Guide

Training Video

New Journal Entry Manual

An updated Journal Entry Manual is now available to provide guidelines and instructions  to assist departments and colleges in understanding the types of journal entries used in the Financial System; what systems journal entries originate from; what are journal entries used for; and step-by-step instructions on creating a journal.  If you have questions regarding the material in the manual, please contact Cash Management at ncsucashmgmt@ncsu.edu.