Accounts Payable and Travel Center
We oversee NC State University expenditures while serving the needs of faculty, staff, students, guests and vendors.
If you make a small payment or submit a purchase order on behalf of NC State University — or want to understand how the university pays vendors and suppliers — we’re here to help.
Accounts Payable is a department within the University Controller’s Office that ensures university expenditures comply with state, federal and university policies and procedures, but we also strive to help the NC State community navigate the basics of the university financial system. Below, you’ll find guidance and resources for making payments.
Our department also runs the Travel Center, which offers guidance to help you plan and pay for university business trips, big and small.
Policies and guidelines
- Expense Account Codes
- Purchase Order Invoice Processing Guide [Google Doc]
- Purchase Order Upload Training Videos
- Receiving Reports [PDF]
- Using Query_Viewer [PDF]
- Using Voucher Inquiry [PDF]
- Adding an Adobe Sign Digital Signature to a Form [Google Doc]
If you’re new to the university — or new to a role that works with university expenditures — we can help you get up to speed. Our office provides a variety of short courses covering small purchase vouchers, expense coding, spending guidelines and more.
We also offer a training for those who travel frequently on business for NC State University and enter their own travel authorizations and reimbursements — as well as for business officers tasked with initiating and approving travel for others.
We’re available to answer questions you may have about your small payments and purchasing orders, travel expenses or other items related to accounts payable at NC State.