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University Controller’s Office

Payroll and Employment Tax for Departments

If you are responsible for payroll in your unit or department, we can help to ensure your staff is compensated correctly and on time.

Below, you’ll find payroll schedules, guides to common paycheck or deduction procedures, a list of special pay types, and other resources to help you take care of your employees and keep your department running smoothly.

We also offer guidance for individual employees and students and foreign nationals.

Payroll Schedules and Deadlines

Current Fiscal Year (2022-2023)

Prior Fiscal Year (2021-2022)

Payroll – Month by Month Schedules

Detailed monthly schedule including lockout and distribution information.

Common Procedures and Tasks

Employees Working Outside of North Carolina

If any of your employees starts or stops working outside of the state, you must notify our office to determine their tax withholding.

Download the form [PDF] 

Final Paycheck Deductions

If you need to reduce an employee’s final paycheck, you must submit a request to our office and the employee in advance.

Submit a request 

Off-Cycle Paychecks

If an employee was hired too late in the payroll cycle to receive a check, you can request an exception to regular payroll processing.

Learn more 

Salary Overpayments

Our office prepares a quarterly lists of salary overpayments and helps address situations in which repayment is required.

Learn more 

Longevity Pay

Longevity pay is an annual lump sum payment based on an eligible SHRA employee’s salary and total state service.

Read more 

Special Pay Types

Academic Year Appointments

Faculty and postdoctoral scholars at NC State should receive an uninterrupted income across the entire fiscal year.

See examples 

Additional Compensation

In some cases, employees may receive additional compensation for working beyond the scope of their job description or responsibilities.

Find resources and training materials 

Dual Employment

Guidance to schools, departments, and other campus units regarding the policies and procedures for the joint employment of individuals between two or more State government agencies.

Read more 

Longevity Pay

Eligible SHRA employees may receive longevity pay as an annual lump sum administered by University Human Resources.

Learn more 

Non-Salary Compensation

There are many kinds of non-salary compensation provided to NC State employees — and most are taxable.

Explore non-salary compensation 

Paying Foreign Nationals

Employees who are foreign nationals or nonresident aliens are not paid and taxed in the same way as United States citizens or residents.

Learn more 

New Payroll Coordinators

At NC State, departmental payroll coordinators serve as liaisons between their department’s employees and the University Controller’s Office.

If you’re new to the university — or new to the role of payroll coordinator — we can help you get up to speed. Throughout the year, we offer a course designed for payroll coordinators, supervisors and anyone else who deals with payroll issues.

Access payroll training 

Some of their responsibilities of payroll coordinators include:

  • Helping staff access Employee Self-Service through MyPack Portal — or retrieving information for staff without computer access.
  • Safeguarding and distributing printed pay advices and W-2 forms.
  • Sharing important payroll information from memoranda and HR Connections with the employees in their department.

Many payroll coordinators also serve as their department’s representative to University Human Resources. You may be tasked with entering information such as job actions, personal data, time records and additional pay.

Other Resources

Contact Us

We’re available to answer questions that departments, payroll coordinators, supervisors, business officers and others may have regarding their employees’ compensation.

BK
Blake Kannarr

University Payroll Director

919-515-4367