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Policies, Procedures and 3D Memos

Policies, regulations and rules directly or substantially affect procedural or substantive rights and duties of individuals that interact with the university. They are standards representing operational authority and requirements by which the University Controller's Office performs its duties.

Policies and Procedures

These links connect to the official NC State Policies, Regulations, and Rules (PRR) website, a centralized location for the university’s policies, regulations, and rules.

Accounts Payable

REG 07.05.01 – Payments – Documentation Requirement for Expenditures

REG 07.05.02 – Payments – Small Purchases

Capital Assets

REG 07.30.11 – Capital Assets – Additions

REG 07.30.12 – Capital Assets – Annual Equipment Inventory

REG 07.30.14 – Capital Assets – Home Use of Equipment

REG 07.40.01 – Disposal of University Property

REG 10.05.16 – Equipment Acquisition, Management, Transfer and Loans

Direct Deposit of Pay

REG 05.45.01 – Direct Deposit of Pay

Merchant Services

REG 07.30.23 – Payment Card Merchant Services

Non-Salary and Deferred Compensation

POL 05.15.03 – Non-Salary and Deferred Compensation


Basic Procurement Guidelines

REG 07.45.05 – Purchase Card

Receipt Centers

REG 07.30.02 – Receipt Centers – Deposit of Funds

Records Retention

REG 01.25.12 – University Record Retention and Disposition Regulation

Student Accounts

REG 07.55.02 – Payment and Collection

Trust Funds

Accounting Trust Funds – Definitions

Recent 3D Memos

The 3D communications are used to distribute all policies and information that must reach administrators across the university. The Chancellor’s Office maintains the official 3D (Dean, Director, and Department Heads) distribution list.

For a complete listing of all 3D memos, visit  3D Memos.

Travel Mileage Rate Changes (02/01/2023)

Travel Mileage Rate Change (07/01/2022)

Cashless Campus and Point of Sale Payments (6/22/2022)

Travel Mileage Rate Changes (01/10/22)

New Travel Subsistence Rates (07/09/2021)

State Budget Manual Changes (04/01/2021)

Travel Mileage Rate Change (01/27/2021)

Travel Mileage Rate Change (01/13/2020)

Purchases of Goods and/or Services from Employees (07/01/2019)

New Travel Subsistence Rates (07/01/2019)

Travel Mileage Rate Change (01/10/2019)

Travel Mileage Rate Changes and Other Travel Related Policies (03/05/2018)

Reporting Misuse/Damage of State Property (08/18/2017)