Updates
Get the latest updates from the University Controller's Office and learn about changes to guidelines, policies, procedures and rates.
Travel Subsistence Rate Revision Effective July 1, 2023
Effective July 1, 2023, the Office of State Budget and Management will increase the per diem subsistence rates for in-state and out-of-state travel. The following list details the daily per diem subsistence reimbursement amounts for travel effective July 1, 2023.
The new rates apply to travel dates on or after July 1, 2023.
| In-State | Out-of-State | Out-of-Country | |
| Breakfast | $10.10 | $10.10 | $10.10 |
| Lunch | $13.30 | $13.30 | $13.30 |
| Dinner | $23.10 | $26.30 | $26.30 |
| Lodging | $89.10 | $105.20 | $105.20 |
| Daily Total | $135.60 | $154.90 | $154.90 |
These changes will be updated in the Travel Center and Travel Manual on the Controller’s Office website.
If you have any questions, please contact Kim Kelley at 515-7132 or Kim_Kelley@ncsu.edu
Travel Mileage Rate Change
Effective January 1, 2023, the Office of State Budget and Management (OSBM) increased the mileage reimbursement rate for official university business from 62.50 cents to 65.50 cents per mile.
Mileage reimbursement rates for employees using courtesy/lease vehicles in accordance with Board of Trustees Policy 05.15.03 “Non-Salary and Deferred Compensation” will be 22 cents per mile for employees authorized in section 4.4.1 and 37.50 cents per mile for employees authorized in section 4.4.2.
These changes will be updated in the Travel Center in Financials and The Travel Manual on the Controller’s office website.
If you have any questions, please contact Kim Kelley at khkelley@ncsu.edu.
Travel Mileage Rate Change
Effective July 1, 2022, the Office of State Budget and Management (OSBM) increased the mileage reimbursement rate for official university business from 58.5 cents to 62.5 cents per mile for the final six months of 2022 in recognition of recent gasoline price increases.
Mileage reimbursement rates for employees using courtesy/lease vehicles in accordance with Board of Trustees Policy 05.15.03 “Non-Salary and Deferred Compensation” will be 22 cents per mile for employees authorized in section 4.4.1 and 36.5 cents per mile for employees authorized in section 4.4.2.
These changes will be updated in the Travel Center in Financials and The Travel Manual on the Controller’s office website.
If you have any questions, please contact Kim Kelley at khkelley@ncsu.edu or Ruthie Fairbanks at rdfairba@ncsu.edu.
Updated Spending Guidelines
Updated Spending Guidelines are now available. If you have any questions, please contact Fran Lawrence at fhlawren@ncsu.edu.
Travel Subsistence Rate Revision Effective July 1, 2021
Effective July 1, 2021, total subsistence reimbursement rates will be increased by approximately 5.0% for both in-state expenses and out-of-state expenses. The new subsistence rates will be effective for both years of the 2021-23 biennium. A revision to the The Travel Manual has been made to reflect this change. The Travel Center, for authorization and reimbursement processing, has been updated too.
Introducing the New PO Invoice Upload Feature
The PO Invoice Upload feature in the Financial System has been developed to offer departments the ability to deliver documents to the Accounts Payable PO Processing Unit in a secure and efficient manner.
For group introduction training, please contact Andrea Turner, PO Invoice Processing Manager, at alturne5@ncsu.edu.
New Journal Entry Manual
An updated Journal Entry Manual is now available to provide guidelines and instructions to assist departments and colleges in understanding the types of journal entries used in the Financial System; what systems journal entries originate from; what are journal entries used for; and step-by-step instructions on creating a journal. If you have questions regarding the material in the manual, please contact Cash Management at ncsucashmgmt@ncsu.edu.