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Employee’s Final Paycheck

Special considerations for computing an employee's final paycheck upon separation.


An employee’s final paycheck may be reduced for the following reasons:

  • Recover the cost of University property, such as equipment, uniforms, tools or other items owned by the University and not returned to the University at the time of separation
  • Overdrawn annual, adverse weather or sick leave or other financial obligation to the employing agency arising out of the employment relationship.
  • You may NOT make a reduction for failure by the separated employee to perform one or more job responsibilities or other work-related acts prior to separation.

Processing Rules

To request that a deduction be made to recover the cost of University property, the department must submit a Final Paycheck Deduction Request to University Payroll and the employee, in advance. With the exception of December cutoff (which is always early), submit the memo to University Payroll by the 10th of the month.

The department needs to verify employees have entered and supervisors have approved all leave prior to an employee leaving, including any leave without pay.