Ensuring the integrity of the University’s Financial Accounting and Reporting System, the validity and appropriateness of financial transactions recorded and reported therein, compliance with laws, regulations, policies and contract requirements applicable to accounting and reporting, and the completeness, fairness, and timeliness of disclosures and financial reports that are provided to oversight bodies, taxing authorities, financial institutions, bond trustees, benefactors, creditors, customers, the public, the General Assembly, the University’s Board of Trustees, the University of North Carolina Office of the President, campus units and other internal or external parties.
2018 Travel Policy & Travel Center System Changes
The Office of State Budget and Management (OSBM) updated the State of North Carolina travel policies effective January 1, 2018. A 3D Memo was issued to communicate these policy changes to the university community. For additional guidance and resources, visit 2018 Travel Policy & Travel Center System Changes webpage.
Third-Party / Non-Commercial Lodging Policy Reminder
Reimbursement or direct payment for lodging in an establishment that is being rented out by a third-party or an establishment treated as an apartment building by state or local law or regulation is not allowed unless approved in advance by the University Controller’s Office, as delegated by the Office of State Budget and Management. Non-commercial lodging includes any lodging option that is not a commercially licensed hotel, hostel, or government/university dorm. Non-commercial lodging can be found on websites such as Airbnb, HomeAway, VRBO, and Hotels.com. These open marketplaces have numerous listing; however, many of the properties are not legal rentals according to city, county, state, or country property and zoning law. As a state agency, university paid expenses must follow all applicable laws and ordinances.
This policy applies to all payment methods including direct payments to vendors, p-card payments, and personal reimbursements.
If an employee does not secure approval prior to their travel start date, the employee will assume the financial liability of the Third Party / Non-Commercial lodging expense if it cannot be approved. Unauthorized p-card costs must be reimbursed back to the university. State funds can not be used for requests submitted after the travel start date.
Full policy details may be found by visiting Lodging in Non-Commercial Lodging Establishments webpage.
Mobile Communication Device (MCD) Allowance Re-Certification for 2018
It is time to re-certify your Mobile Communication Device allowance for calendar year 2018. The Mobile Communication Device Procedures, Allowance Request Form and Allowance Template are posted on the Controller’s website at Mobile Communication Device Policy webpage.
3D Memo Issued: Travel Subsistence Rate Revision Effective July 1, 2017
For full details, review the 3D Memo: Travel Subsistence Rate Revision Effective July 1, 2017