Policies, Procedures and 3D Memos
Policies, regulations and rules directly or substantially affect procedural or substantive rights and duties of individuals that interact with the university. They are standards representing operational authority and requirements by which the University Controller's Office performs its duties.
Policies and Procedures
These links connect to the official NC State Policies, Regulations, and Rules (PRR) website, a centralized location for the university’s policies, regulations, and rules.
Accounts Payable
REG 07.05.01 – Payments – Documentation Requirement for Expenditures
REG 07.05.02 – Payments – Small Purchases
Capital Assets
REG 07.30.11 – Capital Assets – Additions
REG 07.30.12 – Capital Assets – Annual Equipment Inventory
REG 07.30.14 – Capital Assets – Home Use of Equipment
REG 07.40.01 – Disposal of University Property
REG 10.05.16 – Equipment Acquisition, Management, Transfer and Loans
Direct Deposit of Pay
REG 05.45.01 – Direct Deposit of Pay
Merchant Services
REG 07.30.23 – Payment Card Merchant Services
Non-Salary and Deferred Compensation
POL 05.15.03 – Non-Salary and Deferred Compensation
Purchasing
Receipt Centers
REG 07.30.02 – Receipt Centers – Deposit of Funds
Records Retention
REG 01.25.12 – University Record Retention and Disposition Regulation
Student Accounts
REG 07.55.02 – Payment and Collection
Trust Funds
Accounting Trust Funds – Definitions
Recent 3D Memos
The 3D communications are used to distribute all policies and information that must reach administrators across the university. The Chancellor’s Office maintains the official 3D (Dean, Director, and Department Heads) distribution list.
For a complete listing of all 3D memos, visit 3D Memos.
Travel Mileage Rate Changes (02/01/2023)
Travel Mileage Rate Change (07/01/2022)
Cashless Campus and Point of Sale Payments (6/22/2022)
Travel Mileage Rate Changes (01/10/22)
New Travel Subsistence Rates (07/09/2021)
State Budget Manual Changes (04/01/2021)
Travel Mileage Rate Change (01/27/2021)
Travel Mileage Rate Change (01/13/2020)
Purchases of Goods and/or Services from Employees (07/01/2019)
New Travel Subsistence Rates (07/01/2019)
Travel Mileage Rate Change (01/10/2019)
Travel Mileage Rate Changes and Other Travel Related Policies (03/05/2018)
Reporting Misuse/Damage of State Property (08/18/2017)