Accounts Payable and Travel Center
We oversee NC State University expenditures while serving the needs of faculty, staff, students, guests and vendors.
If you make a small payment or submit a purchase order on behalf of NC State University — or want to understand how the university pays vendors and suppliers — we’re here to help.
Accounts Payable is a department within the University Controller’s Office that ensures university expenditures comply with state, federal and university policies and procedures, but we also strive to help the NC State community navigate the basics of the university financial system. Below, you’ll find guidance and resources for making payments.
Our department also runs the Travel Center, which offers guidance to help you plan and pay for university business trips, big and small.
Policies and guidelines
Spending Guidelines
Access the Google Doc
The Travel Manual
Read the manual
Conference and Meeting Expenses
Access the Google Doc
Accounts Payable From A-Z
Get started
Mobile Communication Device (MCD) Policy
Read more
PO Invoice Processing Guide
Read more
Relocation Allowance
Read more
Credits & Refunds
Read more
Payment Schedules
See the latest schedule
Travel Center
Other Resources
- Expense Account Codes
- Foreign Wire Transfers – Quick Reference
- Purchase Order Upload Training Videos
- Receiving Reports [PDF]
- Using Query_Viewer [PDF]
- Using Voucher Inquiry [PDF]
- Electronic Approval Processes and eSignatures at NC State
Training
If you’re new to the university — or new to a role that works with university expenditures — we can help you get up to speed. Our office provides a variety of short courses covering small purchase vouchers, expense coding, spending guidelines and more.
We also offer a training for those who travel frequently on business for NC State University and enter their own travel authorizations and reimbursements — as well as for business officers tasked with initiating and approving travel for others.
Contact Us
We’re available to answer questions you may have about your small payments and purchasing orders, travel expenses or other items related to accounts payable at NC State.
