Vendor correspondences, regarding changes to their company information, should be sent to Accounts Payable, Campus Box 7204, Raleigh, NC.
The department authorized user’s must provide the vendor with a contact name, address, phone and email.
Purchasing Policies, Procedures and Guideline must be followed for all purchases and services.
Vendor invoices should be processed with sufficient time to allow the vendor to receive the payment within 30 days from the invoice date.
Vendor statements must be reviewed monthly.
If the vendor statement has a credit balance, request a copy of the outstanding credit from the vendor and follow the processing procedures for credit memorandums.
If the vendor statement has a debit balance, request copies of all outstanding invoices from the vendor. Research to determine if the outstanding invoices are paid or unpaid.
On an annual basis, the Controller’s Office – Accounts Payable will contact frequently used vendors to determine if any university owned accounts have credit balances.